Video
Appointment · 30 min
Dr. Marina Duarte
Call link: meet.google.com/kfp-wzrq-tbn
ThuOct 1 14:30
Online scheduling for clinics and practices
Patients book through the link at any hour and get the confirmation and reminder on WhatsApp, while the front desk looks after whoever is at the counter.
24 h
The link books while the front desk is closed
1 link
Patients book without an account
Video
Meet, Zoom or Teams link on confirmation
Every specialty keeps its own rhythm
A 30-minute visit, a 50-minute session with a break, a 90-minute filling. Each service has its own length, and the link only offers times where the whole appointment fits.
Dr. Marina DuarteGeneral practice · Monday, Oct 5 Scheduling for doctors On the link: Follow-up, 15 min, Monday, Oct 5. Times offered: 10:00, 14:30, 15:15.
Visit 30 min 08:00 · 30 min Helena P.
Visit 30 min 08:30 · 30 min Sérgio L.
Follow-up 15 min 09:00 · 15 min Joana R.
Follow-up 15 min 09:15 · 15 min Marcos T.
Visit 30 min 09:30 · 30 min Beatriz A.
Open 10:00 · 15 min
Follow-up 15 min 10:15 · 15 min André K.
Visit 30 min 10:30 · 30 min Lívia R.
Dr. Carla MenezesDentistry · Monday, Oct 5 Scheduling for dentists On the link: Check-up, 30 min, Monday, Oct 5. Times offered: 08:00, 14:00, 16:30.
Open 08:00 · 30 min
Filling 90 min 08:30 · 90 min Diego C.
Cleaning 45 min 10:00 · 45 min Joana R.
Open 10:45 · 15 min
Ana SatoPsychology and therapy · Monday, Oct 5 Scheduling for psychologists On the link: Session, 50 min, Monday, Oct 5. Times offered: 10:00, 17:00, 18:00.
Session 50 min 08:00 · 50 min Beatriz A.
Break · 10 min
Session 50 min 09:00 · 50 min Diego C.
Break · 10 min
Open 10:00 · 50 min
Break · 10 min
Luíza PereiraPhysical therapy · Monday, Oct 5 Scheduling for physical therapists On the link: Session, 60 min, Monday, Oct 5. Times offered: 09:00 (1 spot), 18:00, 19:00.
Assessment 45 min 08:00 · 45 min Lívia R.
Open 08:45 · 15 min
Session 09:00 · 60 min 2 of 3 spots
Session 30 min 10:00 · 30 min Diego C.
Session 30 min 10:30 · 30 min Paula N.
The intake form arrives before the patient
The questions the front desk used to ask at the counter go into the booking itself: self-pay or insurance, reason for the visit, previous tests. When the patient walks in, the answers are already in the dashboard.
Dr. Marina DuarteRoom 1 Appointment
Thu Oct 1 · 14:30
Form answers
- Full name
- Helena Prado
- Mobile (WhatsApp)
- +1 415 555 0132
- Payment
- Insurance
- Reason for the visit
- Tired and short of breath on the stairs for three weeks.
- Previous tests
- blood-test-august.pdf
ConfirmedThu Oct 1 · 14:30
Reminders on the channel patients read
You choose when each message goes out and on which channel. If someone cancels through the link, the person on the waiting list for that time gets the slot.
Wed 14:30
Hi Helena. Your appointment is tomorrow, Oct 1, at 14:30. Details at the booking link.
Rafael Lima cancelled his 15:00 appointment through the link, and Joana Ribeiro, who was on the waiting list for that time, got the slot.
The same appointment, in the room or on video
On a hybrid calendar, patients pick the format as they book. For video, the Meet, Zoom or Teams link comes ready in the confirmation.
Follow-up booked, treatment in a series
The follow-up leaves the visit with a date. Treatment becomes a series: the next sessions go on the calendar by themselves, and every no-show is recorded.
Helena PradoGeneral practice · Dr. Marina Duarte
follow-up in 4 weeks
AttendedThu Oct 1
Marcos TavaresPhysical therapy · Luíza Pereira
every week · 10 sessions 7 upcoming
AttendedTue Oct 20
Every room, a calendar
Each professional has a calendar, and the front desk sees them all. In a shared room, calendars are linked: a time booked with one is blocked for the other.
Calendars: 4 selected, Thursday, Oct 1, 14:30
- 13:30 to 14:00, Dr. Marina Duarte, Visit, Sérgio Lins
- 14:00 to 14:15, Dr. Marina Duarte, Follow-up, Paula Nunes
- 14:15 to 14:30, Dr. Marina Duarte, Blocked
- 14:30 to 15:00, Dr. Marina Duarte, Visit, Helena Prado
- 13:30 to 14:15, Ana Sato, Blocked
- 14:15 to 14:30, Ana Sato, Follow-up, Bruno Lima
- 14:30 to 15:00, Ana Sato, Blocked
- 13:30 to 14:00, Dr. Carla Menezes, Check-up, Diego Castro
- 14:00 to 14:15, Dr. Carla Menezes, Follow-up, André Kim
- 14:30 to 15:00, Dr. Carla Menezes, Check-up, Joana Ribeiro
- 13:30 to 14:30, Luíza Pereira, Session, 3 of 3 spots
- 14:30 to 15:00, Luíza Pereira, Session, 3 of 3 spots
- Front desk: Sônia sees all four calendars for the day on one screen.
- Room 1: 14:30 with Dr. Marina: blocked on Ana’s calendar.
- Room 2: Dr. Carla’s calendar is the dental chair’s calendar.
- Physical therapy: Up to three patients per slot; once full, the time leaves the link.
Your next patient books on their own
Create a free account, add your team and services, and send the link whenever someone asks for an appointment.
FAQ
What clinics and practices ask before opening their calendar.
No. eAgendas runs the calendar: booking, confirmation, reminders and follow-ups. Records, intake history and prescriptions stay in the system your clinic already uses, and the API can send bookings to it.
No. They book through the link with their name and contact details. You decide which other details to ask for, such as date of birth or address, and which are required.
Yes, with a question on the booking form: self-pay or insurance, and the plan name. The answer shows up on the booking. eAgendas does not bill insurers or submit claims.
You set sending rules: how long before the appointment and on which channel, WhatsApp, SMS or email. On WhatsApp the message carries the date, the time and the booking link, where the patient can cancel or reschedule. Sending depends on your plan and message credits.
The front desk marks the booking as a no-show, and it shows up in reports by period and by calendar. You can send an automatic message to patients who missed it and limit new bookings for anyone past a set number of no-shows.
Yes. You book the first session and set up the series, weekly or every other week, up to the number of sessions or the end date you choose. The next sessions go on the calendar by themselves, within how far ahead the calendar takes bookings. On calendars without online payment, you can let patients book the series themselves through the link.
Yes. A calendar can charge the full price of the service online at booking time, and it can cancel bookings that aren’t paid within the deadline.
It depends on each user’s role. Admins see every calendar; collaborators only see the calendars they were given. Access to clients, reports and finances is granted permission by permission.