Parent-Teacher Meeting Scheduling
The family opens the school’s link, picks the teacher and books fifteen minutes on Thursday evening, without calling the front office.
Lists
Who can book each teacher
24/7
Booking through the link
5min
To set up
Camila Reis
Aurora School · Grade 3B
See how it works
A real simulation: change the setup on the left panel and see the result exactly as your family sees it.
Schedule setup
Applies to everyone who opens your link
Working days
Working hours
Appointment length
Parent details
Public page
What the family sees when the link opens
September 2026
Available times
Pick a day on the calendar
Your details
Meeting confirmed
Features for parent-teacher meetings
What the school sets up once and reuses every term.
One calendar per teacher, a single link
The school shares one address; the family picks a teacher and sees only that teacher’s open times. Nobody has to keep a spreadsheet of who is free when.
18 teachers behind one link
Only families the school authorises can book
The calendar can be internal, with access granted by list and a login per family. Anyone outside the list never sees the calendar, let alone books it.
Internal calendar · access list
A limit per family and a deadline that closes the window
Set how many meetings each parent may book and until what day the window stays open. On the agreed date it closes by itself.
Limit: 4 meetings per family
The topic arrives before the meeting
A note field or a custom form collects what the family wants to discuss. The teacher walks in already knowing the reason.
Parent’s note attached
A reminder the day before, on WhatsApp
Confirmation goes out at booking time and the reminder lands before the agreed day. That is what separates a full evening from an empty one.
Reminder the day before · 6:30 pm
Video meetings for those who cannot come in
On the online type, the Meet, Zoom or Teams link is created together with the booking. The parent who works far away takes part all the same.
Video room created on confirmation
What changes in meeting week
What the school stops doing by hand once families book on their own.
The front office stops being a call centre
Booking, rescheduling and checking times all happen on the link. In meeting week, the school phone rings for other reasons again.
No more queue in the corridor
Each family has a set time with each teacher, and the slot is the same length for everyone. Nobody stands half an hour to talk for five minutes.
The teacher arrives knowing the subject
With the family’s note at hand, those fifteen minutes start at the point that matters instead of starting with introductions.
Coordination sees turnout without building a spreadsheet
Who booked, who missed and which classes stayed out show up in the booking list. You can chase the right class before the window closes.
Set up your teachers’ calendars for the next meeting
Create each teacher’s calendar, import the class list and send the link to the parents’ group chat.