Room and Space Booking
Your team opens the link, sees the lab is free at 2pm and books it for eight. Whoever comes next finds the slot taken in the calendar, not at the door.
Capacity
Enforced at booking
24/7
Booking through the link
5min
To set up
See how it works
A real simulation: change the setup on the left panel and see the result exactly as your team sees it.
Schedule setup
Applies to everyone who opens your link
Opening days
Opening hours
Booking length
Booker details
Public page
What your team sees when the link opens
September 2026
Available times
Pick a day on the calendar
Your details
Room booked
Features for room booking
Each room's rules live in the system, not on a note taped to the door.
Each room with its own calendar
Meeting room, lab, auditorium and the projector cart become independent calendars. Two teams cannot book the same space for the same hour.
7 spaces, 7 calendars
Maximum occupancy enforced at booking
Each space has a limit of people per slot, companions included. A room for eight never takes a meeting of fifteen.
Room for 8 · booking for 8
Only people the organisation authorises can book
The calendar can stay internal, with access granted by list. Anyone outside it never sees the space, let alone reserves it.
Access list · 42 people
A booking limit per person
Set how many bookings each person may make per period and block whoever piles up no-shows. The good room stops belonging to the same team every week.
Limit: 3 bookings per week
A reminder before and a deadline to cancel
The reminder goes out ahead of time and cancelling has a minimum notice. A released space returns to the list of open times right away.
Cancelled 15:40 · free at 15:41
Occupancy per space and peak hours
Which rooms fill up, which sit empty and in what part of the day. Decisions about splitting, refurbishing or dropping a space stop being guesswork.
Auditorium: 34% occupancy
Less arguing over rooms in the hallway
Who gets the room is decided by the calendar, not by whoever got there first.
Nobody finds the room occupied at the door
With real-time availability, the team stops arriving with a client to find another department’s meeting already running inside.
Nobody asks for a room by email anymore
Booking, rescheduling and checking times happen on the link. Whoever manages the spaces stops answering room requests by message.
A cancelled meeting gives the room back
The meeting that fell through and nobody removed used to hold the room all afternoon. With a cancellation deadline, the slot returns to whoever needed it.
The conversation about space gets numbers
Instead of "we never have rooms", occupancy shows which one is missing, at what hour and for whom. You can act where the squeeze is real.
Take room booking out of the spreadsheet
Add your rooms with their capacity, build the list of who can book and send the link to your team.